Making a Complaint

How to Make a Complaint

We aim to offer our members a high-quality service at all times. If you feel you have been let down, or you are unhappy with the service you have received please tell us about it, and we will do

We will provide you with a copy of our internal complaints procedure on request.

You can make your complaint known to us in a number of ways:

  • In Person at the branch – Hoot Credit Union, The Square, 53-55 Victoria Square, Bolton, BL1 1RZ
  • Over the phone – 01204 365 024
  • By Email –
  • In Writing to – Hoot Credit Union, The Square, 53-55 Victoria Square, Bolton, BL1 1RZ

What we will do

We want to resolve your issues as quickly as possible, however, more complex problems may involve conducting an investigation.

Review your complaint

We will review your complaint in a fair, impartial and timely manner.

We will write to you within 3 working days from the date your complaint was received.

Send a letter

If your complaint has not been satisfactorily resolved, you will receive a written letter from us confirming that your complaint is being looked into.

Within 8 weeks from the date your complaint was received.

You will hear something in 8 weeks

All our complaints should be resolved within 8 weeks and you will receive a copy of the resolution in writing for your records.

If this is not possible within 8 weeks, we will write to you to let you know why we have not resolved your issues and when we expect to issue you with a final response.

Your rights – Financial Ombudsman Service (FOS)

If you are unhappy with the resolution we offer, or we have not provided a resolution within 8 weeks from the date we received your complaint, you can escalate your complaint to FOS.

FOS is an impartial organisation who mediates on complaints between companies and their customers. Their contact details and guidance for complaints are below:

Please note – If you wish to escalate your complaint to FOS, please try and do so within 6 months of the date on your Final Response or 8 week letter, as they can reject any complaints they receive after this time.